I. Introduction

Humboldt City School District is soliciting bids from reputable service providers. Please feel free to bid on any or all of the listed services. The selected vendor(s) will be our primary source for the following:

· Installation and configuration of listed equipment at the specified locations.

· Email Server

Please note that the term Universal Service Fund (hereafter to be called USF or E-Rate) is used throughout this RFP for defining all eligible products and services for which school systems can receive discounts from the providers of these products and services.

II. RFP Instructions

A. Completing the RFP

Please provide pricing for the listed equipment, installation and configuration of said equipment.

Quoted prices must be planned to be effective starting July 1, 2008 and extend through September 30, 2009, and Humboldt City School District retains the right to extend this contract for up to three more years in one year increments from July 1, 2011 if applicable.

The successful vendor will be required to participate in the Universal Service Fund and will provide the appropriate discounts if applicable to this project. If Humboldt City School District does not receive USF funding for this project, Humboldt City School District may chose not to purchase these services.

B. Format, Due Date

Proposals are due no later than 11 a.m. CST, January 3, 2008. Late responses will not be considered. Submit responses to:

Mr. Wayne Sheehan

Technology Coordinator

Humboldt City School District

1421 Osborne Street

Humboldt, TN 38343

Phone (731) 784-1331

Fax (731) 784-3343

All submitted proposals will be considered the property of the Humboldt City School District.

Three (3) copies of your completed proposal should be submitted.

Name one person to be the coordinator for your RFP response and for any clarification activities that might be necessary.

C. Contract

The proposal should include a contract for all proposed services. If the vendor does not wish to submit an actual contract with the proposal, due to different alternatives proposed and pending choices from those alternatives, a sample contract should be submitted with the proposal.

D. Confidentiality

All material submitted by Humboldt City School District must be treated as confidential and cannot used for any other purpose than the response to this RFP. Information submitted by any vendor will be considered confidential to Humboldt City School District and will not be used for any other purpose than evaluating vendor responses.

E. Selection Process

A number of factors will influence Humboldt City School District’s decision in selecting the vendor. These factors include a technical evaluation based upon the vendor’s ability to deliver these services in a timely manner. Equally important is a vendor evaluation based upon vendor reputation, past performance with similar projects in the school district, service and support resources, knowledge of USF policies and procedures, etc.

Please note that Humboldt City School District will select the vendor based upon the best overall solution and value, and is not obligated to select the lowest price bidder. Humboldt City School District may select more than one vendor for these projects as well.

F. Disclaimer

This RFP does not commit Humboldt City School District to any specific course of action. Humboldt City School District reserves the right to not select any vendor or purchase any goods or services resulting from this RFP.

III. Vendor Background

A. Company Information

1. List your company’s legal name, address, and telephone number. Include parent company information if applicable.

B. References

Provide a minimum of 3 references for customers with operations similar to ours that your company has worked with in the past two years. Include contact names, telephone numbers, and addresses.

IV. Pricing

Use the following link to download the attached worksheet.

Network Switches

Email Server

All questions should be directed to Wayne Sheehan @ 731-784-1331 or wayne.sheehan@humboldtschools.com

If you cannot download the worksheets please use one of the points of contact above for a faxed copy.